Virtual Document Safe Storage

Virtual document safe storage is the process of changing physical files into electronic documents for sharing, storing and accessing. It will reduce the amount of storage space needed to store physical documents and increase security by locking particular parts of a document for specific users.

Online storage systems are particularly beneficial for companies that handle massive amounts of paper. Paper documents can be difficult to manage and secure without elaborate security systems or administratively demanding checkout processes. They are also more prone to being destroyed or stolen in a disaster such as an fire. Electronic files are simpler to keep track of and less likely to be lost. They also resist destruction better.

Egnyte Governance Guide

A virtual document is a Documentum object that contains component files (or children). Component files can have different file formats. The logical ordering of the components is defined by the virtual document author. This order may differ from the logical arrangement of files within the folder-based grouping system such as a conventional file-folder structure. If the logical ordering of components files changes, then the entire document has to be reordered.

Although all businesses can benefit from adopting an online document storage system, traditional paper-centric organizations like law firms and accounting companies could read more see significant gains in productivity when using one. With proper safeguards in place an online secure document storage system can secure your data from hackers and help keep your workflows running smoothly.