The Minutes of the Board Meeting

The minutes of the board meeting are the official record of what took place at a board meeting. They are legal documents of the discussion and decisions, inspire stakeholder confidence, aid in corporate governance and ESG goals, and hold directors accountable.

The most important thing in board meeting minutes are accurate notes. Board meetings can be contentious however the minutes must remain impartial regardless of the opinions being expressed. Keeping the minutes as unbiased as possible helps to protect the board from legal liability, so it is essential to take into consideration the context of any decision or statement prior to including it in the document.

It’s a good idea, to save time, to use a template for your board minutes that has been approved prior to the meeting. It is important to ensure consistency in the structure and language of your meetings. This will ensure that all the necessary details are included, including the minutes of the first meeting, the person who called the meeting to order and whether a quorum was present, all motions taken and how they were voted upon or voted on, any points of procedure or appeals, as well as the date the board met and was adjourned.

Include any other documents that were discussed during the board meeting. This includes the minutes, presentations and reports. These documents can be added to the board minutes in the form of an appendix, or listed at the end of the document as a table of content.

https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin