How to Use Virtual Board Communication to Strengthen Governance

As the pandemic is having a devastating impact on both businesses and individuals it’s likely that board meetings are becoming virtual. Board members can’t avoid this choice however, they can utilize it to improve their governance practices.

With a few simple strategies, it is possible for nonprofit boards and leadership teams to hold exactly the same successful meetings remotely as they would in person. Virtual meetings permit the use of tools such as surveys and eSignatures that assist in speeding the decision-making process. These capabilities, together with the most robust software for managing boards allow boards to meet without sacrificing effectiveness or the ability to provide valuable information.

It is important to choose the best virtual meeting platform for efficient communication. Choose a platform that has been scrutinized by IT and offers security for highly sensitive documents. OneBoard is SOC2 certified, and protected by two-factor authentication. This allows leaders to securely share documents, including remote work policies and Business Continuity plans, while keeping the most recent meeting minutes in the director’s or CEO.

The tone that is appropriate for virtual communication is also vital. While it’s necessary for people to communicate effectively in remote settings, a incorrect tone can cause confusion, frustration, and even anger. Encourage everyone to speak with a calm, clear voice. Also, stay clear of dry humor and sarcasm in these situations. It could send a negative message and lower morale of the team.

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